EVERY EVENT IS UNIQUE.
Events require the multitude of skills and experience that Smith & Miller Productions can offer. Whether you have only a germ of an idea for an event, or a well-established favorite - we can help. You may be in need of each of the services described below or just one. You may just want a second set of eyes to review your plans. Whatever position you find yourself in, please call us today to schedule a free consultation. Together, we can determine the best course of action.
Once you decide to hire us, together we'll negotiate an hourly or flat rate based on the scope of each individual project and your needs. You'll find our fees are reasonable and competitive. We offer multiple payment options.
OUR SERVICES
Event Creation and Development
With local businesses and non-profits, Smith & Miller Productions
works collaboratively to create celebratory, awareness, or fundraising
events. We work with organizations to develop event ideas with the client's
event goal in mind. Smith & Miller guides the event process through
the construction of budgets, securing venues, developing fundraising goals,
and evaluating staffing needs.
Event Planning
Each event is unique and therefore must reach diverse audiences, extend
targeted messages and create a memorable atmosphere. Each aspect of a
participants experience is anticipated when planning for an event. Smith
& Miller offers experienced event planning through careful consideration
of an event's purpose. From the initial concept of an event, Smith &
Miller works with our clients to develop timelines, budgets, event procedures,
acquire appropriate permits and licensing, draft site layout and maps,
recruit vendors, secure prizes, provide aid in determining fees for participants,
hire entertainment, rent needed equipment, and any additional event services
that are required. Our company plans events such as golf outings, cycling
rides, gala parties, corporate retreats, and educational symposia.
Sponsorship Development
and Procurement
Funding is required to satisfy event budgets. To successfully fund and
outfit an event, sponsorship dollars and in-kind donations are needed.
Smith & Miller assists organizations in securing and valuing sponsorships
through the development and creation of sponsorship packages and value-added
campaigns. Working directly with sponsors, Smith & Miller will satisfy
our client's sponsorship needs while adding benefit directly to sponsors.
Registration and Attendee
Tracking
Depending on the type of event, participants may need to register to participate.
Smith & Miller work with clients to find the best and most efficient
means of registering their participants. Through a thorough examination
of the anticipated audience, Smith & Miller will aid our clients in
best reaching the demographic of the client's desired participant. We
can design registration forms as well as compile registration data and
statistics.
Marketing & Promotion
To promote an event, our clients need to reach their potential participant
via broad base campaigns and targeted marketing. The more participant
information clients can capture with registrations, the more a client
can tailor future messages to their desired audience. Smith & Miller
can assist in securing web design, graphic design, logo creation, and
brochure and advertisement design appropriate to the client and event
needs.
Publicity
For a successful event, the event coordinators must work with the media
to inform their audience of the upcoming event. Smith & Miller work
closely with clients to develop a marketing plan that incorporates event
promotion and publicity by identifying the best marketing approach to
reach the client's desired audience. Smith & Miller develops press
releases and packages, and works with print, radio, web and television
outlets that best mets our clients' needs.
Community Relations
Events happen within our communities. Incorporating community members
and businesses into an event solidifies that event's success. Through
coalition building, stakeholder identification and audience development,
Smith & Miller produces events that please clients, communities, and
participants.
Volunteer Coordination
The success of any event is dependent on the enthusiasm, training, and
impact of the event's volunteers. Smith & Miller identifies volunteer
needs for each event. We work with existing volunteers, recruit, and train
new volunteers, create schedules and job duties, and communicate between
our client and volunteers, develop incentives, and evaluation of their
experiences. By enhancing a volunteer's contribution to an event, clients
can transform a volunteer's first experience into a life-long donor commitment.
Logistics
We offer management of event coordination details for an event, including
the set-up, and day-of operations and clean up. Acting as the point of
contact for vendors, clients, and sponsors, Smith & Miller offers
event oversight while allowing clients to be active participants in the
event. We serve as on-site trouble shooters and crisis managers before
and during an event.
Event Analysis
Clients need information about their event's participant's financial information
ranging from revenues and outstanding balances, volunteer satisfaction,
vendor sales, evaluation of marketing efforts, and holisitic event description
including the event vision to prepare them for decisions on future events.
Smith & Miller can provide complete needs assessment, event analysis,
and reporting.
Manual Development
Smith & Miller can create a lasting record and blueprint of any event
through the development of an official event manual or handbook.
Please contact us for further information.